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Template · Education · 6 sections

Re-entry / Return Meeting

Re-entry meeting record for a student returning from suspension, exclusion, or extended absence. Captures attendees, the student's reflections, supports and adjustments agreed for the return, expectations and check-in plan, and any external supports being engaged. Designed to anchor a structured, restorative re-entry.

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Built for

  • Behaviour Specialist
  • Year Level Coordinator
  • Student Wellbeing Officer
  • School Counsellor

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6 sections

Template structure

The re-entry / return meeting template captures these sections automatically from your recording when your school has added AI. With AI off, staff fill in the sections themselves.

  1. 1 Student Details
  2. 2 Attendees
  3. 3 Reason for Absence
  4. 4 Discussion
  5. 5 Conditions
  6. 6 Support Plan

The Re-entry / Return Meeting template

RE-ENTRY / RETURN MEETING

STUDENT DETAILS:

Name:

Year/Grade:

Date:

REASON FOR ABSENCE:

( ) Suspension ( ) Exclusion ( ) Extended illness ( ) Family circumstances ( ) Other: ___

Dates Absent: From ___ To ___

Duration:

ATTENDEES:

Name | Role

DISCUSSION:

Student Reflection:

[Student's understanding of what happened and how they feel about returning]

Parent/Carer Input:

[Family perspective, any relevant home context]

School Expectations:

[Clear statement of expected behaviour and school values]

RETURN CONDITIONS:

1.

2.

3.

SUPPORT PLAN:

Academic Catch-up:

[Plan for missed work, modified timetable if needed]

Wellbeing Support:

[Counselling, check-ins, peer support, safe spaces]

Behaviour Support:

[Specific strategies, modified BSP if applicable]

Key Contact Person:

Check-in Schedule:

MONITORING:

Review Date:

Success Indicators:

The opening of the template: its headings and fields.

How it works

  1. 1

    Record or dictate the meeting

    In the room or over a video call. Audio is deleted once transcribed. If a recording can't upload or be transcribed, it stays on your device so you can try again.

  2. 2

    Pick the Re-entry / Return Meeting template

    When you record, dictate or upload, press the Note template button, search by name or section, and open Sections to preview it. Make it your default at this school so it is ready next time. You can switch templates until you submit the recording.

  3. 3

    Review and finalise

    Your note is generated in the structure above. Edit anything you want — in your school’s words — then save to the student’s record.

Quick guide

Which template should I use?

Start from what just happened. You can switch templates until you submit the recording.

More education templates

Restorative Practice Conference Notes from a restorative justice conference or circle addressing harm and rebuilding relationships. Read → Subject Selection / Pathways Meeting Record of a subject-selection or pathways meeting with the student and/or parents. Captures interests and strengths, post-school goals (university, VET, apprenticeship, employment), prerequisites and ATAR considerations, recommended subject combinations, and follow-up actions. Useful audit trail for careers and senior-school staff. Read → Behaviour Support Plan Review Review meeting notes for an existing Behaviour Support Plan — progress, adjustments, and next steps. Read → Parent Meeting Summary Summary of a parent or carer meeting — who attended, what was discussed, decisions or agreements reached, follow-up actions and timelines, and any concerns raised that need referral or escalation. Use after wellbeing, learning-support, or behaviour conversations so the record matches what was agreed in the room. Read → SSG Meeting Minutes Student Support Group meeting minutes documenting collaborative planning for students with additional needs. Read → Case conference and parent meeting minutes for schools Record for school-based case conferences and parent meetings involving multiple staff and/or external providers. Read →
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Guides for this kind of note

Documenting Social, Emotional & Behavioural Needs for the NCCD Read → Mandatory Reporting Documentation Guide for School Staff in Australia Read → Session Notes vs Case Notes for Education Professionals Read →
All guides on School docs

Mandatory reporting guides by state

Try the Re-entry / Return Meeting template free

Tell us a little about your school and we'll show you how it would work for your team.

  • A made-up school like yours to explore for 14 days
  • We check each request by hand and reply within two school days
  • Made-up students only: no real student information needed

Prefer email? Write to [email protected].

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