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Template · Education · 6 sections

First Aid Incident Record

Documentation of a first aid event including injury/illness details, treatment, and notifications.

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Built for

  • School Nurse
  • Teacher
  • Student Wellbeing Officer

Find it on the templates page

6 sections

Template structure

The first aid incident record template captures these sections automatically from your recording when your school has added AI. With AI off, staff fill in the sections themselves.

  1. 1 Student Details
  2. 2 Incident
  3. 3 Assessment
  4. 4 Treatment
  5. 5 Notifications
  6. 6 Outcome

The First Aid Incident Record template

FIRST AID INCIDENT RECORD

STUDENT DETAILS:

Name:

Year/Grade:

Date:

Time:

INCIDENT:

Location:

Activity at Time:

Reported By:

Witnessed By:

INJURY/ILLNESS:

Type: ( ) Injury ( ) Illness ( ) Allergic reaction ( ) Asthma ( ) Seizure ( ) Other: ___

Description:

[What happened — mechanism of injury or onset of symptoms]

Body Area Affected:

ASSESSMENT:

Conscious: ( ) Yes ( ) No

Breathing: ( ) Normal ( ) Abnormal

Pain Level (if stated): ___/10

Symptoms:

TREATMENT PROVIDED:

( ) Ice pack ( ) Bandage/dressing ( ) Sling ( ) Splint

( ) Cleaned wound ( ) Medication administered ( ) Rest/observation

( ) CPR/first aid ( ) EpiPen administered ( ) Asthma first aid

( ) Other: ___

Details:

MEDICATION ADMINISTERED:

Medication:

Dose:

Time:

Authorisation: ( ) Health care plan ( ) Parent verbal consent ( ) Standing order

NOTIFICATIONS:

Parent/Carer Contacted: ( ) Yes — Time: ___ ( ) No — Reason:

The opening of the template: its headings and fields.

How it works

  1. 1

    Record or dictate the meeting

    In the room or over a video call. Audio is deleted once transcribed. If a recording can't upload or be transcribed, it stays on your device so you can try again.

  2. 2

    Pick the First Aid Incident Record template

    When you record, dictate or upload, press the Note template button, search by name or section, and open Sections to preview it. Make it your default at this school so it is ready next time. You can switch templates until you submit the recording.

  3. 3

    Review and finalise

    Your note is generated in the structure above. Edit anything you want — in your school’s words — then save to the student’s record.

Quick guide

Which template should I use?

Start from what just happened. You can switch templates until you submit the recording.

More education templates

Re-entry / Return Meeting Re-entry meeting record for a student returning from suspension, exclusion, or extended absence. Captures attendees, the student's reflections, supports and adjustments agreed for the return, expectations and check-in plan, and any external supports being engaged. Designed to anchor a structured, restorative re-entry. Read → Behaviour Incident Report Behaviour incident record covering antecedents, the behaviour itself (described objectively), consequences, response by staff, impact on others, follow-up with the student and family, and any restorative or behaviour-support actions. Designed to feed positive behaviour support data and meet school incident-reporting requirements. Read → Parent Meeting Summary Summary of a parent or carer meeting — who attended, what was discussed, decisions or agreements reached, follow-up actions and timelines, and any concerns raised that need referral or escalation. Use after wellbeing, learning-support, or behaviour conversations so the record matches what was agreed in the room. Read → Individual Health Care Plan Health care plan for a student with an ongoing medical condition requiring management at school. Read → Termly student progress report for schools Formal progress report for parents, school leadership, or external providers. Captures the student's starting point, goals or targets, progress since the last report, evidence of growth, areas needing further support, and recommended next steps. Suits termly reporting cycles and external review. Read → Functional Behaviour Assessment Structured Functional Behaviour Assessment (FBA) documenting behaviour patterns, antecedents, and functions. Read →
Browse all education templates

Guides for this kind of note

Documenting Social, Emotional & Behavioural Needs for the NCCD Read → Mandatory Reporting Documentation Guide for School Staff in Australia Read → Session Notes vs Case Notes for Education Professionals Read →
All guides on School docs

Mandatory reporting guides by state

Try the First Aid Incident Record template free

Tell us a little about your school and we'll show you how it would work for your team.

  • A made-up school like yours to explore for 14 days
  • We check each request by hand and reply within two school days
  • Made-up students only: no real student information needed

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