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Template · Education · 6 sections

Termly student progress report for schools

For the end-of-term report a learning support coordinator, school counsellor or psychologist writes for the support team and the family: the reason for the report, what was assessed, progress across learning, wellbeing and behaviour, strengths first, then next steps for school and home.

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Built for

  • School Counsellor
  • Educational Psychologist
  • Speech Pathologist

Find it on the templates page

How schools use it

In private practice? The same template is on Grounded Scribe's Student Progress Report page (Grounded Scribe site).

6 sections

Template structure

The student progress report template captures these sections automatically from your recording when your school has added AI. With AI off, staff fill in the sections themselves.

  1. 1 Student Details
  2. 2 Assessment Summary
  3. 3 Progress
  4. 4 Strengths
  5. 5 Areas for Development
  6. 6 Recommendations

The Student Progress Report template

STUDENT PROGRESS REPORT

STUDENT DETAILS:

Name:

Date of Birth:

Year/Grade:

School:

Report Date:

Prepared By:

REASON FOR REPORT:

[Referral reason and context for the report]

ASSESSMENT SUMMARY:

[Assessments administered, dates, and key results]

PROGRESS:

Academic Progress:

[Performance across relevant learning areas]

Social-Emotional Progress:

[Peer relationships, self-regulation, emotional wellbeing]

Behavioural Progress:

[Classroom behaviour, engagement, compliance with expectations]

STRENGTHS:

[Identified strengths and protective factors]

1.

2.

3.

AREAS FOR DEVELOPMENT:

[Areas requiring continued support]

1.

2.

3.

RECOMMENDATIONS:

[Specific, actionable recommendations for school and home]

1.

2.

3.

The opening of the template: its headings and fields.

How it works

  1. 1

    Record or dictate the meeting

    In the room or over a video call. Audio is deleted once transcribed. If a recording can't upload or be transcribed, it stays on your device so you can try again.

  2. 2

    Pick the Student Progress Report template

    When you record, dictate or upload, press the Note template button, search by name or section, and open Sections to preview it. Make it your default at this school so it is ready next time. You can switch templates until you submit the recording.

  3. 3

    Review and finalise

    Your note is generated in the structure above. Edit anything you want — in your school’s words — then save to the student’s record.

Quick guide

Which template should I use?

Start from what just happened. You can switch templates until you submit the recording.

More education templates

Parent Meeting Summary Summary of a parent or carer meeting — who attended, what was discussed, decisions or agreements reached, follow-up actions and timelines, and any concerns raised that need referral or escalation. Use after wellbeing, learning-support, or behaviour conversations so the record matches what was agreed in the room. Read → SSG Meeting Minutes Student Support Group meeting minutes documenting collaborative planning for students with additional needs. Read → Case conference and parent meeting minutes for schools Record for school-based case conferences and parent meetings involving multiple staff and/or external providers. Read → Classroom observation record for school staff Structured classroom observation capturing the context of the lesson, the student's engagement and behaviour over time, peer interactions, work output, environmental factors, and a brief interpretation. Suits learning-support, wellbeing, and behaviour referrals as the evidence base for next-step planning. Read → Re-entry / Return Meeting Re-entry meeting record for a student returning from suspension, exclusion, or extended absence. Captures attendees, the student's reflections, supports and adjustments agreed for the return, expectations and check-in plan, and any external supports being engaged. Designed to anchor a structured, restorative re-entry. Read → Transition Support Note Documentation for students transitioning between schools, year levels, or from primary to secondary. Read →
Browse all education templates

Guides for this kind of note

Consultation and Consent in the NCCD: A Practical Guide for Australian Schools Read → Running a Student Support Group (SSG) Meeting: A Practical Guide for Australian Schools Read → School Counsellor Documentation Best Practices in Australia Read →
All guides on School docs

Try the Student Progress Report template free

Tell us a little about your school and we'll show you how it would work for your team.

  • A made-up school like yours to explore for 14 days
  • We check each request by hand and reply within two school days
  • Made-up students only: no real student information needed

Prefer email? Write to [email protected].

(03) 4422 2284: answered any time by Descant's AI receptionist, which keeps a written record of the call. Please don't share student details. Our team replies within two school days.

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