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Template · Education · 6 sections

SSG Meeting Minutes

Student Support Group meeting minutes documenting collaborative planning for students with additional needs.

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Built for

  • School Counsellor
  • Teacher
  • Special Education Teacher

Find it on the templates page

6 sections

Template structure

The ssg meeting minutes template captures these sections automatically from your recording when your school has added AI. With AI off, staff fill in the sections themselves.

  1. 1 Attendees
  2. 2 Student Details
  3. 3 Review of Goals
  4. 4 Current Concerns
  5. 5 Agreed Actions
  6. 6 Next Meeting

The SSG Meeting Minutes template

STUDENT SUPPORT GROUP (SSG) MEETING MINUTES

DATE:

STUDENT:

YEAR/GRADE:

SCHOOL:

ATTENDEES:

Name | Role | Organisation (if external)

APOLOGIES:

REVIEW OF PREVIOUS GOALS:

Goal 1:

Status: ( ) Achieved ( ) On Track ( ) Behind ( ) Discontinued

Evidence:

Goal 2:

Status: ( ) Achieved ( ) On Track ( ) Behind ( ) Discontinued

Evidence:

CURRENT CONCERNS:

Academic:

Social-Emotional:

Behavioural:

Health/Medical:

Home/Family:

CURRENT SUPPORTS IN PLACE:

[List all current adjustments, programs, and services]

UPDATED/NEW GOALS:

Goal 1:

Target:

Strategies:

Responsible:

Review Date:

Goal 2:

Target:

Strategies:

Responsible:

Review Date:

The opening of the template: its headings and fields.

How it works

  1. 1

    Record or dictate the meeting

    In the room or over a video call. Audio is deleted once transcribed. If a recording can't upload or be transcribed, it stays on your device so you can try again.

  2. 2

    Pick the SSG Meeting Minutes template

    When you record, dictate or upload, press the Note template button, search by name or section, and open Sections to preview it. Make it your default at this school so it is ready next time. You can switch templates until you submit the recording.

  3. 3

    Review and finalise

    Your note is generated in the structure above. Edit anything you want — in your school’s words — then save to the student’s record.

Quick guide

Which template should I use?

Start from what just happened. You can switch templates until you submit the recording.

More education templates

IEP/ILP Progress Note Individual Education/Learning Plan progress note documenting goal achievement and adjustments. Read → Re-entry / Return Meeting Re-entry meeting record for a student returning from suspension, exclusion, or extended absence. Captures attendees, the student's reflections, supports and adjustments agreed for the return, expectations and check-in plan, and any external supports being engaged. Designed to anchor a structured, restorative re-entry. Read → Parent Meeting Summary Summary of a parent or carer meeting — who attended, what was discussed, decisions or agreements reached, follow-up actions and timelines, and any concerns raised that need referral or escalation. Use after wellbeing, learning-support, or behaviour conversations so the record matches what was agreed in the room. Read → Case conference and parent meeting minutes for schools Record for school-based case conferences and parent meetings involving multiple staff and/or external providers. Read → Attendance Improvement Plan Attendance improvement plan covering current attendance data, contributing factors, agreed targets, the strategies and supports being put in place (school, family, external), responsible staff, and review dates. Designed for attendance officers, year-level coordinators, and student welfare teams managing chronic absence. Read → NCCD Evidence Record Evidence record for the Nationally Consistent Collection of Data on School Students with Disability (NCCD). Captures the adjustments provided across categories (curriculum, environment, communication, personal care) and the evidence base sustaining each, with the disability category and level of adjustment left for the school team to decide — built for census-time review and audit. Read →
Browse all education templates

Guides for this kind of note

Running a Student Support Group (SSG) Meeting: A Practical Guide for Australian Schools Read → IEP, ILP, PLSP, ICP: Individual Plans by State Read → Consultation and Consent in the NCCD: A Practical Guide for Australian Schools Read →
All guides on Disability Inclusion / NCCD

Try the SSG Meeting Minutes template free

Tell us a little about your school and we'll show you how it would work for your team.

  • A made-up school like yours to explore for 14 days
  • We check each request by hand and reply within two school days
  • Made-up students only: no real student information needed

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