Templates
School & Education Templates
Every note template in Descant, for every role in school wellbeing and learning support: counselling, learning support and NCCD, behaviour, school health, careers, attendance and leadership. Find one by your role, by what the note is for, or by searching.
In the template picker
- 34 templates in the picker, searchable by name or section
- A preview of each template’s sections before you choose
- Recently used templates listed first
- Your own default template at each school
Quick guide
Which template should I use?
Start from what just happened. You can switch templates until you submit the recording.
- A student drops in upset at recess Student Check-in Note →
- A planned counselling session with a student School Counselling Session →
- Something happened in class or the playground Behaviour Incident Report →
- A student was hurt or unwell at school First Aid Incident Record →
- You need evidence of an adjustment for the NCCD NCCD Evidence Record →
- A Student Support Group meeting SSG Meeting Minutes →
- A parent or carer meeting Parent Meeting Summary →
- A student is returning after a suspension or long absence Re-entry / Return Meeting →
- A student is moving year level, campus or school Transition Support Note →
- Attendance has dropped and you are calling home Attendance Follow-up Record →
- Reviewing progress on a student’s individual education plan IEP/ILP Progress Note →
- Adjusting a unit of work for one student Curriculum Differentiation →
- A careers interview about pathways after school Career Counselling Session →
- A student is back from work experience Work Experience Placement Note →
All 34 templates
Each card lists the template’s sections. 3 of them are also used by clinicians on Grounded Scribe, so their pages are on that site.
By role
By purpose
Showing all 34 templates
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School Counselling Session
School counsellor or psychologist 6 sections Student Details · Presenting Concern · Session Content · Strategies Discussed · Plan · Parent/Teacher Liaison See the template → -
Student Check-in Note
School counsellor or psychologist · Classroom educator 5 sections Student Details · Check-in Context · Conversation Summary · Wellbeing Rating · Actions See the template → -
Student Welfare Review
School counsellor or psychologist · Leadership 6 sections Student Details · Attendees · Concerns · Current Supports · Risk Assessment · Actions See the template → -
School Group Program Note
School counsellor or psychologist 6 sections Program Details · Session Topic · Activities · Student Participation · Observations · Next Session See the template (Grounded Scribe site) -
Schools Therapy / Allied Health Session
School counsellor or psychologist 6 sections Session Details · Student Presentation · Session Content · Classroom Observations · Collaboration · Plan See the template (Grounded Scribe site) -
NCCD Evidence Record
Learning support or NCCD · Leadership 6 sections Student Details · Disability Category (team decision) · Level of Adjustment (team decision) · Evidence of Adjustment · Impact · Review See the template → -
IEP/ILP Progress Note
Learning support or NCCD · Classroom educator 5 sections Student Details · IEP Goals · Progress Update · Adjustments · Next Review See the template → -
Curriculum Differentiation
Learning support or NCCD · Classroom educator 6 sections Student Details · Learning Needs · Differentiation Strategies · Resources · Assessment Modifications · Review See the template → -
Intervention Session Note
Learning support or NCCD 6 sections Session Details · Focus Area · Activities · Student Response · Progress · Next Session See the template → -
Learning Support Referral Note
Learning support or NCCD · Classroom educator 6 sections Student Details · Referral Reason · Background · Assessments · Strategies Tried · Recommendations See the template → -
Structured Reading Intervention Session
Learning support or NCCD 6 sections Session Details · Familiar Reading · Running Record · Letter/Word Work · Writing · New Book Introduction See the template → -
EAL/D Student Assessment
Learning support or NCCD 5 sections Student Details · Language Background · Proficiency Assessment · Learning Needs · Support Plan See the template → -
Language Development Progress Record
Learning support or NCCD · Classroom educator 6 sections Student Details · Period · Listening & Speaking · Reading · Writing · Recommendations See the template → -
Classroom observation record for school staff
School counsellor or psychologist · Learning support or NCCD · Behaviour 6 sections Student Details · Observation Context · Behaviour Observed · Engagement · Peer Interactions · Recommendations See the template → -
Termly student progress report for schools
School counsellor or psychologist · Learning support or NCCD 6 sections Student Details · Assessment Summary · Progress · Strengths · Areas for Development · Recommendations See the template → -
School Recommendations Report
School counsellor or psychologist · Learning support or NCCD 8 sections Student Details · Assessment Summary · Key Findings · Classroom Recommendations · Assessment Accommodations · Wellbeing Recommendations · Home Recommendations · Review See the template (Grounded Scribe site) -
Peer Observation / Coaching Note
Leadership · Classroom educator 6 sections Observation Details · Focus Area · Observations · Strengths · Discussion Points · Next Steps See the template → -
Behaviour Incident Report
Behaviour · Classroom educator 7 sections Student Details · Incident Description · Antecedent · Behaviour · Consequence · Actions Taken · Follow-Up See the template → -
Functional Behaviour Assessment
Behaviour · School counsellor or psychologist 7 sections Student Details · Target Behaviour · Setting Events · Antecedents · Consequences · Hypothesised Function · Recommendations See the template → -
Behaviour Support Plan Review
Behaviour 6 sections Student Details · Attendees · Current BSP Summary · Progress Review · Adjustments · Next Review See the template → -
Restorative Practice Conference
Behaviour · Leadership 6 sections Conference Details · Participants · What Happened · Impact · Agreements · Follow-Up See the template → -
Re-entry / Return Meeting
Behaviour · Leadership 6 sections Student Details · Attendees · Reason for Absence · Discussion · Conditions · Support Plan See the template → -
Parent Meeting Summary
School counsellor or psychologist · Classroom educator · Leadership 5 sections Attendees · Purpose · Discussion Points · Agreed Actions · Follow-Up See the template → -
SSG Meeting Minutes
Learning support or NCCD · Leadership 6 sections Attendees · Student Details · Review of Goals · Current Concerns · Agreed Actions · Next Meeting See the template → -
Case conference and parent meeting minutes for schools
School counsellor or psychologist · Leadership 6 sections Meeting Details · Attendees · Student Overview · Discussion · Actions · Next Meeting See the template → -
Transition Support Note
School counsellor or psychologist · Learning support or NCCD · Leadership 6 sections Student Details · Transition Type · Current Status · Support Needs · Handover Information · Plan See the template → -
Student Health Assessment
Health or first aid 6 sections Student Details · Assessment Type · Findings · Actions · Referrals · Follow-Up See the template → -
First Aid Incident Record
Health or first aid · Classroom educator 6 sections Student Details · Incident · Assessment · Treatment · Notifications · Outcome See the template → -
Individual Health Care Plan
Health or first aid 7 sections Student Details · Medical Condition · Daily Management · Emergency Response · Medication · Communication · Review See the template → -
Attendance Follow-up Record
Careers or attendance · Leadership 6 sections Student Details · Attendance Data · Contact Details · Discussion · Actions · Follow-Up See the template → -
Attendance Improvement Plan
Careers or attendance · Leadership 6 sections Student Details · Current Attendance · Barriers · Targets · Strategies · Review See the template → -
Career Counselling Session
Careers or attendance 6 sections Student Details · Session Purpose · Interests & Strengths · Pathways Discussion · Action Plan · Follow-Up See the template → -
Work Experience Placement Note
Careers or attendance 6 sections Student Details · Placement Details · Preparation · Employer Feedback · Student Reflection · Outcomes See the template → -
Subject Selection / Pathways Meeting
Careers or attendance 6 sections Student Details · Attendees · Current Performance · Pathway Goals · Subject Selections · Recommendations See the template →
No templates match. Try another word, or clear the filters.
Templates by role
School counsellor or psychologist
12 templates
- School Counselling Session
- Student Check-in Note
- Student Welfare Review
- School Group Program Note
- Schools Therapy / Allied Health Session
- Classroom observation record for school staff
- Termly student progress report for schools
- School Recommendations Report
- Functional Behaviour Assessment
- Parent Meeting Summary
- Case conference and parent meeting minutes for schools
- Transition Support Note
Learning support or NCCD
13 templates
- NCCD Evidence Record
- IEP/ILP Progress Note
- Curriculum Differentiation
- Intervention Session Note
- Learning Support Referral Note
- Structured Reading Intervention Session
- EAL/D Student Assessment
- Language Development Progress Record
- Classroom observation record for school staff
- Termly student progress report for schools
- School Recommendations Report
- SSG Meeting Minutes
- Transition Support Note
Behaviour
6 templates
Health or first aid
3 templates
Careers or attendance
5 templates
Leadership
11 templates
- Student Welfare Review
- NCCD Evidence Record
- Peer Observation / Coaching Note
- Restorative Practice Conference
- Re-entry / Return Meeting
- Parent Meeting Summary
- SSG Meeting Minutes
- Case conference and parent meeting minutes for schools
- Transition Support Note
- Attendance Follow-up Record
- Attendance Improvement Plan
Templates by purpose
A template can do more than one job, so some appear under several purposes.
Wellbeing check
5 templates
- School Counselling Session
- Student Check-in Note
- Student Welfare Review
- School Group Program Note
- Schools Therapy / Allied Health Session
Guides
Meeting or SSG
10 templates
- Student Welfare Review
- IEP/ILP Progress Note
- Behaviour Support Plan Review
- Restorative Practice Conference
- Re-entry / Return Meeting
- Parent Meeting Summary
- SSG Meeting Minutes
- Case conference and parent meeting minutes for schools
- Attendance Improvement Plan
- Subject Selection / Pathways Meeting
Guides
Observation or assessment
8 templates
- Schools Therapy / Allied Health Session
- EAL/D Student Assessment
- Language Development Progress Record
- Classroom observation record for school staff
- School Recommendations Report
- Peer Observation / Coaching Note
- Functional Behaviour Assessment
- Student Health Assessment
Guides
NCCD evidence
8 templates
- NCCD Evidence Record
- IEP/ILP Progress Note
- Curriculum Differentiation
- Intervention Session Note
- Learning Support Referral Note
- Structured Reading Intervention Session
- Classroom observation record for school staff
- SSG Meeting Minutes
Guides
Incident or behaviour
6 templates
- Behaviour Incident Report
- Functional Behaviour Assessment
- Behaviour Support Plan Review
- Restorative Practice Conference
- Re-entry / Return Meeting
- First Aid Incident Record
Guides
Referral
4 templates
- Learning Support Referral Note
- School Recommendations Report
- Case conference and parent meeting minutes for schools
- Student Health Assessment
Guides
Transition or handover
5 templates
- Re-entry / Return Meeting
- Transition Support Note
- Career Counselling Session
- Work Experience Placement Note
- Subject Selection / Pathways Meeting
Guides
Family contact
10 templates
- Termly student progress report for schools
- Re-entry / Return Meeting
- Parent Meeting Summary
- SSG Meeting Minutes
- Case conference and parent meeting minutes for schools
- First Aid Incident Record
- Individual Health Care Plan
- Attendance Follow-up Record
- Attendance Improvement Plan
- Subject Selection / Pathways Meeting
Guides
Your school’s own
Make a template that fits your school
Staff with permission can create your school’s own templates in Settings → Note templates. They appear in the template list for every staff member who writes notes, alongside the 34 above.
In the picker you can search by name or section, preview a template’s sections, see your recently used templates first, and make one your default at each school. Notes stay with your staff: Descant never sends a note to families automatically.
Guides for school notes
All guidesSee Descant with your school in mind
Tell us a little about your school and we'll show you how it would work for your team.
- A made-up school like yours to explore for 14 days
- We check each request by hand and reply within two school days
- Made-up students only: no real student information needed
Prefer email? Write to [email protected].
(03) 4422 2284: answered any time by Descant's AI receptionist, which keeps a written record of the call. Please don't share student details. Our team replies within two school days.