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Template · Education · 6 sections

NCCD Evidence Record

Evidence record for the Nationally Consistent Collection of Data on School Students with Disability (NCCD). Captures the adjustments provided across categories (curriculum, environment, communication, personal care) and the evidence base sustaining each, with the disability category and level of adjustment left for the school team to decide — built for census-time review and audit.

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Built for

  • School Counsellor
  • Teacher
  • Special Education Teacher

Find it on the templates page

6 sections

Template structure

The nccd evidence record template captures these sections automatically from your recording when your school has added AI. With AI off, staff fill in the sections themselves.

  1. 1 Student Details
  2. 2 Disability Category (team decision)
  3. 3 Level of Adjustment (team decision)
  4. 4 Evidence of Adjustment
  5. 5 Impact
  6. 6 Review

The NCCD Evidence Record template

NCCD EVIDENCE RECORD

STUDENT DETAILS:

Name:

Year/Grade:

School:

Date:

DISABILITY CATEGORY (TEAM DECISION):

Decided by the school team under NCCD guidance, never by the draft — leave as written

Category: To be confirmed by the team

Options for the team: Physical / Cognitive / Sensory / Social-emotional

Team discussion of category (only what was said in the recording):

LEVEL OF ADJUSTMENT (TEAM DECISION):

Level: To be confirmed by the team

Team discussion of level (only what was said in the recording):

EVIDENCE OF DISABILITY:

[Diagnosis, specialist reports, assessment results]

Source | Date | Key Findings

EVIDENCE OF ADJUSTMENT:

[What adjustments are in place and how they support the student]

Curriculum Adjustments:

Teaching Strategy Adjustments:

Assessment Adjustments:

Environmental/Physical Adjustments:

Staffing/Resource Adjustments:

IMPACT OF ADJUSTMENTS:

[How the adjustments are supporting the student's learning and participation]

CONSULTATION EVIDENCE:

[Team discussions, SSG meetings, specialist input]

Date | Participants | Outcome

REVIEW DATE:

TEACHER SIGNATURE:

DATE:

The opening of the template: its headings and fields.

How it works

  1. 1

    Record or dictate the meeting

    In the room or over a video call. Audio is deleted once transcribed. If a recording can't upload or be transcribed, it stays on your device so you can try again.

  2. 2

    Pick the NCCD Evidence Record template

    When you record, dictate or upload, press the Note template button, search by name or section, and open Sections to preview it. Make it your default at this school so it is ready next time. You can switch templates until you submit the recording.

  3. 3

    Review and finalise

    Your note is generated in the structure above. Edit anything you want — in your school’s words — then save to the student’s record.

Quick guide

Which template should I use?

Start from what just happened. You can switch templates until you submit the recording.

More education templates

SSG Meeting Minutes Student Support Group meeting minutes documenting collaborative planning for students with additional needs. Read → IEP/ILP Progress Note Individual Education/Learning Plan progress note documenting goal achievement and adjustments. Read → Curriculum Differentiation Documentation of how curriculum has been adjusted for an individual student — content, process, product, or environment differentiation — with the rationale, the strategies in place, and how their effectiveness will be reviewed. Useful evidence for NCCD, IEPs, and learning support team meetings. Read → Intervention Session Note Session note for literacy, numeracy, or other targeted learning interventions (1:1 or small group). Read → Learning Support Referral Note Documentation for referring a student into learning support programs with background and evidence. Read → Structured Reading Intervention Session Session note for structured literacy and reading intervention programs (1:1 or small group). Read →
Browse all education templates

Guides for this kind of note

NCCD Evidence Collection: A Documentation Guide for Australian Schools Read → NCCD Adjustment Levels: A Documentation Guide for Australian Schools Read → Common NCCD Evidence Mistakes (and How to Avoid Them) Read →
All guides on Disability Inclusion / NCCD

Try the NCCD Evidence Record template free

Tell us a little about your school and we'll show you how it would work for your team.

  • A made-up school like yours to explore for 14 days
  • We check each request by hand and reply within two school days
  • Made-up students only: no real student information needed

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